Common Deficiencies
Common deficiencies observed during audit of TA/DA/LTC bills:
a. General:
- Bank Account number and IFS code are not given.
- Signature of Government servant not affixed in claim(s).
- Specimen signature of the Controlling Authority, in case of transfer of previous Controlling Authority, is not provided to the office in time.
- No counter signature of countersigning authority on TA/DA & LTC advance and final claim.
- Dependency certificate is not enclosed/countersigned by the countersigning authority, wherever required.
- Distance traveled in Kilometer is not given.
b. Common deficiencies in Permanent transfer claims:
- In the case of carriage of personal vehicle, Registration Certificate & relevant documents are not found enclosed.
- Copy of Last Pay Certificate, for verification of advance taken from the previous station, is not enclosed.
- Final claim is not submitted within the stipulated time
c. Common deficiencies in LTC claims:
- Block year for which LTC availed not mentioned.
- Part-II Office Order for availing LTC not enclosed
- Reimbursement is claimed in respect of journeys performed in vehicles not operated by the Government or any Corporation run by the Central or State Governments or local bodies
- Road mileage is claimed for journey from residence to nearest station/airport etc
- Journeys performed by other than the shortest route is claimed in full
- Declared destination before commencement of journey is not covered and the same is not regularized
- Journey is not completed in respect of all the family members within the stipulated time
- Advance is drawn in excess of requirement which leads to levy of penal interest on unutilized advance
d. Common deficiencies in TA/DA claims:
- Part II Office Order/movement order is not enclosed
- Air tickets have been booked through other than authorized agents
- Hotel bills have been claimed but necessary documents in support of the establishment being registered/licensed as a hotel has not been furnished
- Bills have not been preferred within the stipulated time period. In case of time bar cases necessary sanctions from the Competent Authority have not been enclosed
- Food bills have been claimed in respect of items as namkeen, snacks etc. which cannot be taken as part of normal food habits
- Advance is drawn in excess of requirement which leads to levy of penal interest on unutilized advance
